{"id":65814,"date":"2025-11-14T11:10:07","date_gmt":"2025-11-14T11:10:07","guid":{"rendered":"https:\/\/kortext.com\/stream\/?p=65814"},"modified":"2025-12-02T14:10:26","modified_gmt":"2025-12-02T14:10:26","slug":"three-workflow-automations-to-save-you-time","status":"publish","type":"post","link":"https:\/\/kortext.com\/stream\/blog\/three-workflow-automations-to-save-you-time\/","title":{"rendered":"Three workflow automations to save you time each week"},"content":{"rendered":"

[et_pb_section fb_built=”1″ admin_label=”section” _builder_version=”4.16″ global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_row admin_label=”row” _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}” theme_builder_area=”post_content”][et_pb_column type=”4_4″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||” theme_builder_area=”post_content”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}” theme_builder_area=”post_content”]<\/p>\n

Three workflow automations to save you time each week<\/span><\/h1>\n

In this blog, <\/span>we\u2019ll<\/span> explore three workflow automations that increase staff efficiency in <\/span>identifying<\/span> students at risk and offering first line support.<\/span><\/span><\/p>\n

 <\/p>\n

G<\/span>roups and <\/span>f<\/span>ilters<\/span><\/span><\/h3>\n

Use the groups and filters options on the \u2018My Students\u2019 page to sort your students into groups to make them easier to manage.\u00a0<\/span>\u00a0<\/span><\/p>\n

You can filter by engagement score and core details such as programme name and year of study. Depending on the data your university passes to stream, you may also be able to filter by other demographic characteristics.<\/span>\u00a0<\/span><\/p>\n

You can save sets of filters and even make one of them your \u2018default\u2019, meaning that every time you access the \u2018My Students\u2019 page, that will be the data you see.<\/span>\u00a0<\/span><\/p>\n

Groups works similarly. You can sort your tutees into their different tutor groups and then use the group exemptions and group interventions to create one record that is applied to multiple students. That\u2019s a time saver for sure!<\/span>\u00a0<\/span><\/p>\n

 <\/p>\n

\"This<\/p>\n

 <\/p>\n

Intervention <\/span>r<\/span>eminders<\/span><\/span>\u00a0<\/span><\/h3>\n

Towards the end of the \u2018Create intervention\u2019 panel is the often underused email reminder feature.\u00a0<\/span>\u00a0<\/span><\/p>\n

When meeting with your tutee, you may agree that the student will take responsibility for next steps, or it may be more appropriate to refer the student to a specialist support team.<\/span>\u00a0<\/span><\/p>\n

Either way, you can use the \u2018Send me email reminder in\u2019 feature to help you manage all the different actions for the students in your sphere of reference.\u00a0<\/span>\u00a0<\/span><\/p>\n

With options to send reminders daily for a week, or after two or four weeks, there\u2019s no need to try and remember who you need to check in with and when. Kortext stream can do it all for you.<\/span>\u00a0<\/span><\/p>\n

 <\/p>\n

\"This<\/p>\n

\u00a0<\/h3>\n

Weekly alerts digest email<\/span><\/span><\/h3>\n

Alerts in stream can be sent to different groups of recipients \u2013 the student triggering the alert, their tutor, a named individual or a central team.\u00a0<\/span>\u00a0<\/span><\/p>\n

Each time a student triggers an alert, an email is generated. Depending on your tutee\u2019s learning behaviours, this may trigger multiple emails for a student each day.<\/span>\u00a0<\/span><\/p>\n

Don\u2019t clog up your inbox! Ask your university project team for Kortext stream to activate the \u2018weekly alerts digest\u2019 email. That way, you receive just one email per week that details which of your students triggered which alerts over the last seven days.\u00a0<\/span>\u00a0<\/span><\/p>\n

All you need to do is make sure that you understand what is expected of you for each type of alert triggered.<\/span>\u00a0<\/span><\/p>\n

 <\/p>\n

M<\/span>ak<\/span>ing<\/span> risk identification easier<\/span><\/span>\u00a0<\/span><\/h3>\n

As well as these three <\/span>handy <\/span>workflow automations, <\/span>here\u2019s<\/span> a reminder of how <\/span>Kortext stream already helps you <\/span>identify<\/span> students at risk:<\/span><\/span>\u00a0<\/span><\/p>\n