Finalising your APUC Lot 1 and SUPC Lot 4 transition
As June draws closer, so do the upcoming changes under Lot 1 of the APUC Framework and Lot 4 of the SUPC Framework, meaning many university libraries are moving from early planning into final decision-making.
For most, the conversation is about making sure workflows, systems and teams are set up to support continuity in title-by-title eBook purchasing, while keeping disruption to a minimum.
Having worked closely with libraries across the sector over the past year, we’re seeing common themes emerging as institutions finalise their approach. This blog outlines these key considerations to support libraries as they complete their transition planning.
Current end-to-end workflows
One of the most important steps libraries are taking is re-examining their existing acquisition workflows in detail. This often includes looking at:
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- ordering routes (manual vs integrated)
- systems touchpoints (LMS, finance, discovery)
- approval and budget processes
- where manual steps may be creating unnecessary friction
This exercise isn’t just about transition planning, it can uncover opportunities to modernise steps that have been in place for years or reveal small process improvements that make the transition smoother.
Operational continuity
With any supplier change, continuity of service is understandably a priority.
Libraries are focusing on keeping ordering timelines steady, minimising disruption to acquisitions teams and maintaining seamless access for users. Many are also mapping transition activity against the academic year, so the shift is manageable and aligned with teaching and purchasing cycles.
Integration and automation options
Integrations are another key focus as libraries look for ways to reduce duplicate data entry and improve visibility of orders and spend. Across the sector, there’s growing emphasis on EDI ordering and invoicing, along with flexible integrations that work smoothly with existing library management systems.
For most institutions, this isn’t about introducing new processes or reinventing workflows, but about making sure new supplier relationships support the way teams already work.
Thinking holistically about collections
In addition to operational planning, many libraries are revisiting their wider eBook acquisition strategy. Through our conversations with libraries, common topics that frequently arise include:
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- the role of title-by-title purchasing alongside other models
- what flexibility looks like across different subject areas
- what’s needed to maintain clear visibility of holdings
- how best to support evolving teaching and research needs
Taking this broader view can help teams make decisions that support both the immediate transition and longer-term priorities.
Allowing time for internal alignment
One of the most valuable steps is taking time to internally align so everyone can move forward with clarity and confidence.
Bringing the right teams into the conversation early, including colleagues from acquisitions, collections, systems, procurement and academic liaison teams, helps shape practical transition plans that feel achievable.
A transition point and an opportunity
Although the 2026 Lot 1 and 4 transitions represent a significant shift in the supplier landscape, many libraries are using it as an opportunity to review workflows, increase efficiency and ensure their acquisition processes remain fit for the future.
At Kortext, we work closely with libraries across the sector to support their needs. By understanding each institution’s existing workflows, procurement requirements and timelines, we ensure our approach aligns with the processes already in place. This helps libraries move forward with confidence while maintaining choice in how they build and manage their collections.
If your library is finalising plans for title-by-title eBook purchasing under SUPC Lot 4 or APUC Lot 1, or reviewing how your workflows may evolve, get in touch today.
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